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8 Tips to Scan Documents Using the iOS Apps on iPhone, iPad

Scanning and signing documents can be made easy without the need for bulky machines. Users can conveniently utilize their iPhones or iP...

Scanning and signing documents can be made easy without the need for bulky machines. Users can conveniently utilize their iPhones or iPads to quickly convert documents into PDFs and send them wherever necessary within a matter of minutes. This process proves especially beneficial for tasks such as completing forms for medical appointments, signing leases, or sending contracts. Everything you need to know about how to scan documents is covered in this article.

Scan Documents Using iOS Apps

#1 Notes can scan documents

If you are looking for the best free pdf scanner apps, then you should opt for the built-in apps. The Notes app developed by Apple is widely regarded as one of the most effective methods for scanning documents on an iPhone or iPad. However, an important observation is that the scanned documents are stored within a note, requiring users to move them to Files in order to utilize them with other applications.

#2 Scanning through the built-in Files app

In order to streamline this process and alleviate any potential inconvenience, Apple provides users with a native document scanner in the Files app that delivers comparable performance. To access this feature, users should open the Files app and navigate to the Browse tab. They can then locate the ellipsis (...) icon in the top-right corner and choose the option to "Scan Documents". By positioning the document within the view of the device's camera, users will be able to initiate the scanning process efficiently.

#3 PDF Scanner App

If you are looking for the best way to scan documents using iPhone, then this application is exactly what you need. The scanner app allows you to quickly scan any documents. It can recognize text from an image and can convert PDF to docs. Another plus of the PDF Scanner App on the App Store is a convenient file manager with the ability to share documents in a few clicks. This scanning tool is suitable for any documents, including docs id. It also guarantees the safety of documents, as it allows you to enable Face ID to access the application and can encrypt documents.

#4 iPhone has a built-in PDF editor

Apple offers a built-in PDF editor in the Files app which provides assistance with basic PDF manipulation. While not a fully comprehensive editor, it is suitable for minor editing, as well as signing or filling out PDF forms stored on your device or on iCloud.

To fill out a PDF form, navigate to the folder containing the desired PDF. Open the file, and you will notice rectangular boxes surrounding all empty text fields within the form.

Simply tap on a field to open the keyboard, type in your desired text, and adjust its position as needed. Once the form is filled, double-check all entries and press the submit button.

#5 You can enable annotation for images and documents

The Files app offers more than just editing and filling PDFs. It provides the functionality to annotate both documents and images, which proves to be valuable when dealing with files directly in the app. This eliminates the need to transfer files between different applications.

To annotate an image or document in Files, simply open the desired file and click on the Markup button, highlighted by a pen icon. This action will bring up the markup toolbar. Choose the appropriate annotation tool based on your specific requirements, and utilize it accordingly.

#6 Compress files before sending

To share multiple files online or via email, compressing them can simplify the process. Apple's Files app offers a convenient way to compress files on an iPhone or iPad.

To begin, open the Files app and gather all the files you wish to compress into a single folder. Then, tap the ellipsis (...) button located at the top-right corner and select "Select All" to choose all the files at once. Alternatively, you can individually select specific files if you prefer not to organize them into a folder.

Afterward, locate the ellipsis (...) button at the bottom-right corner and choose "Compress." The Files app will promptly create an archive file with a suitable name. 

#7 Remove backgrounds from images

A useful Quick Action in the Files app is the "Remove Background" feature, allowing users to easily remove backgrounds from images. To utilize this feature, users can navigate to the folder where the image is located, perform a long-press on the image, and then select "Quick Actions" followed by "Remove Background". As a result, Files will carry out the operation and generate a new file with a transparent background, which will be saved in the same folder.

#8 Convert images

Quick Actions are provided by Apple on select apps to streamline specific operations. For example, the Files app includes a Convert Image Quick Action that allows effortless conversion of images between various formats.

To utilize this Quick Action, users can navigate to the folder containing the desired image for conversion. Upon locating the image file, a long-press gesture can be applied followed by selecting Quick Actions > Convert Image from the presented context menu.

Conclusion:

The Files app, developed by Apple, offers a wide range of functionalities to help users efficiently manage their iPhones or iPads. It is available for free and can be seamlessly used across multiple Apple devices. To ensure optimal file synchronization across these devices, users should enable iCloud sync, which is crucial for maintaining data consistency. In terms of scanning documents to PDF, while the Files app on the iPhone is a viable option, there are other more versatile and powerful services available. One example is the PDF Scanner App, which provides enhanced data protection and a multitude of features.

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TechGlobeX: 8 Tips to Scan Documents Using the iOS Apps on iPhone, iPad
8 Tips to Scan Documents Using the iOS Apps on iPhone, iPad
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