Computerized Maintenance Management System and CMMS Software Explained

What is Work Order in CMMS? All software functions are brought to life by a set of instructions, and CMMS systems are no different. Wor...

What is Work Order in CMMS?

All software functions are brought to life by a set of instructions, and CMMS systems are no different. Work orders are generated to initiate a task, which may be a request to repair or restore equipment or assets. They can, therefore, be referred to as useful communication tools. They highlight the scope of the task ahead, indicate the personnel authorized to handle the job, and all other necessary information to complete the task. The work order management tools increase workflow, enhance tracking and reporting, and eliminate extra production costs.

CMMS Systems Types and It's Usage

CMMS systems have two significant classifications depending on the method of access; On-Site CMMS and Cloud-based CMMS.
The former is true to its name; it is an in-house system setup that you purchase from a credible dealer. The buyer pays up-front for the installation of the CMMS software to their business' system. The buyer, however, handles setting up the automated system and the associated IT infrastructure. This type of CMMS software enables businesses to manage their maintenance data and records effectively.
The second type of CMMS software system is cloud-based. With this kind of system, the company subscribes to a CMMS service that is hosted on a shared virtual infrastructure by a CMMS provider. Cloud CMMS offers the most optimized solutions of the two. They allow you to edit maintenance data from anywhere and update work orders with relative ease from an app on a smartphone, which can sync with the central server where all the maintenance data is stored. Moreover, unlike on-premises CMMS systems that have to be physically upgraded with current software updates, cloud-based systems update automatically to the new version.

Types of Work Orders Generated by CMMS Software

1. Corrective Maintenance Work Order

Corrective work orders are formulated to pinpoint, isolate, and amend errors and faults found in the machines or systems. There are numerous benefits of corrective maintenance work orders. The most significant is that they facilitate repair of the operating system within a reasonable time frame. The company realizes increased productivity, reduced costs, and enhanced efficiency, safety, and compliance.

2. Emergency Work Orders

When the CNC machine in the warehouse breaks down, or the drying kiln stops functioning unexpectedly, this is the type of work order that's generated. Emergency work orders signify tasks that must be observed and completed. They not only help protect expensive company equipment and assets but also enhance productivity. When a broken-down machine is fixed, the company's operations resume to normal. The technician is then able to give a detailed analysis of what led to the breakdown, and recommend actions to prevent reoccurrence in the feature.

3. Preventive Maintenance Work Order

They are also referred to as CMMS predictive maintenance tools. These work orders range from occasional lubrication of moving parts, air filter changes, and even following manufacturer guidelines to safeguard equipment from errors and breakdowns.

4. Inspection Work Orders

These are work orders that are aimed at inspecting and evaluating assets. Inspections are scheduled to ensure that machines, equipment and systems are in proper working conditions and are functioning correctly. This type of work order is set up to identify minor issues before they turn into costly repairs. A maintenance inspection work order is generated to evaluate various aspects like safety, lighting, electrical, plumbing, and building interior.

Final Words

Thanks to technological advancements in the computer industry, businesses can access a CMMS system on their mobile phone. In this day and era, maintenance managers and technicians can conveniently access and monitor maintenance data and records. Cloud-hosted CMMS services are available on the relevant web pages and mobile phone apps.