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Online Data Storage - How Categories and Subcategories Work?

Brian Williams | 11:04 PM

It’s important to be aware of the value of categories and sub-categories in data storage - this means being able to organize and retrieve your records without having to experience downtime and inefficiencies. It’s particularly worth checking out how you can speed up your data retrieval using categories and sub-categories through new technologies such as keyword identification, available through services such as Intelligent Voice. Why, then, are these categories so important in online Data Backup storage?

Importance of Categories and Sub-Categories in Online Data Storage

The Importance of Categories and Sub-Categories In Online Data Storage

From an organizational standpoint, having a basic list of categories means that you can prevent problems with data being miscategorized or lost as the result of poor record keeping. Similarly, sub-categories within your data can enable more precise searches, while tags can be employed to allow you to drill down into your data when you need to, and to cross-reference your records.

In terms of managing your data, categories are particularly important if you have a large network that features multiple disks, network files and encrypted sections; you’ll need to have properly indexed and categorized your data repository so that you’re not accidentally sending files to the wrong place. Taking this approach is also important for when you copy files or de-duplicate them within a system. Making sure that you have meta-data tags on your files can similarly help you to manage different encryption layers on a network.

With increasing amounts of computer storage space and Cloud Storage services meaning that you have to keep track of various types of data, having categories can make it much easier to avoid files becoming corrupted or placed in the wrong location. A clear online cataloguing system can be synced up here with physical records and backup data’s, meaning that you’re able to perform regular audits on your records.

Depending on the amount of data you have stored, you might require more complex categories and classification systems; it’s also important to be aware here of the value of browsing versus searches for fast retrievals. You might want to sort your data into general categories for browsing, while also creating systems where you can easily search for more precise kinds of data. Reports indicate that companies with complex data ‘need a way to index it and find it instantly’ if they are going to avoid long term problems with retrieval.

In this way, it’s worth looking into different systems that can easily enable you to retrieve your records; these might include voice search systems that can index your data and identify recurring keywords. Once you have these keywords established, you can then focus on developing straightforward categories that can be taken from everything from written to voice and video recordings, creating a more comprehensive system over time for sorting through your archive.


Author Bio: The above article is written by Piter Thomas, who blogs about the latest technologies available for archiving and data mining and also on how to make your business network more secure. He recommends exploring the technology available with Intelligent Voice


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